The main role of the secretary is to take minutes at TUA Committee Meetings

Minutes should contain a record of all discussions and decisions made at TUA meetings.

• Minutes need to have a record of the formal approval of all expenditure (this is required for the auditor).

The 'Book Big' contains all minutes, reports or documents that have been tabled at a TUA meetings.

• Minutes of all committee meetings need to be pasted into the book
• The minutes should be signed and dated when they are formally approved (ie. at the next meeting)
• Financial statements and reports need to be pasted into the book
• AGM minutes need to be pasted into the book (with the previous year's AGM minutes approved and signed at the current AGM)