The Tasmanian Ultimate Association (TUA) is an incorporated association for flying disc sports in Tasmania. Its definition, objectives and overriding rules are contained in its constitution. The primary objectives are repeated here:

• To organise regularly scheduled ultimate tournaments and league competitions.
• To promote the growth of ultimate in Tasmania.
• To assist and encourage participation of members in interstate and international ultimate tournaments.
• To actively promote a spirit of goodwill and friendship for all people involved in ultimate.
• To encourage, establish, foster, promote, develop and extend flying disc sports, and in particular the sport of ultimate, on an amateur basis throughout Tasmania.
• To affiliate with the AFDA.
• The Association shall have the power only to carry out the objects of the Constitution in such a way as provided by the Constitution and Articles of the AFDA.
• To conduct at least one (1) tournament per year.
• To have a Constitution and be Incorporated under the Act.
• The Constitution to be acceptable to the AFDA.

The postal address of the TUA is:

PO Box 421
Sandy Bay, TAS 7006

The ABN of the TUA is:

33 234 194 927

Executive Committee Members should acquaint themselves with the following documents and their roles. These documents can be obtained from the TUA Secretary or viewed on the Association website: http://tua.afda.com/

Key documents for the TUA include:

• TUA Constitution
• TUA Financial Reporting Policy
• TUA 3 Year Strategic Plan
• TUA Operational Plan
• Department of Sport & Recreation Documents
• Previous AGM and Committee Meeting Minutes
• TUA Policies
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• AFDA Constitution & Policies (Insurance definitions and procedure)
• AFDA Volunteer Management Program: REAP
• AFDA/TUA Memorandum of Understanding

An incorporated association for flying disc sports in Australia. The TUA is an AFDA affiliate, with corresponding bodies in most states. The AFDA is in turn an affiliate of WFDF – the World Flying Disc Federation. All TUA members become AFDA members when they play flying disc sports and pay Event Based Fees (EBF). This is critical since the TUA receives public liability insurance through its AFDA affiliation. The AFDA is also responsible for national competitions, selecting national representative teams, maintaining the AFDA website, policy, development, coaching, and liaising with WFDF.

In January 2008, the TUA entered into a Memorandum of Understanding (MoU) with the AFDA. The MoU seeks to clarify how responsibilities and powers are to be shared between the two top levels of governance of flying disc sports in Australia. You should become familiar with the responsibilities of the TUA in this MoU.

Further information on the AFDA can be found here: http://www.afda.com/

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The Australian Sports Commission (ASC) is the Australian Government body that manages, develops and invests in sport at all levels. It works closely with a range of national sporting organisations, state and local governments, schools and community organisations to ensure sport is well run and accessible.

The WAFDA continues to strengthen a professional relationship with the ASC through the Active After-School Communities (AASC) program. The AASC program focuses on developing grass roots sport and getting young people actively participating in sport in a fun, safe and inclusive environment.

More information about the ASC can be found at: http://www.ausport.gov.au/

The Department of Justice – Consumer Affairs and Trading administers the governance of all incorporated associations on behalf of Tasmanian State Legislation. Incoming Executive Committee members should be aware of their rights and responsibilities under the Associations Incorporation Act 1964 which are referred to in the TUA constitution. The Secretary should be able to provide you with these documents, or you may learn more at: http://www.consumer.tas.gov.au/business_affairs/incorporated_associations

The TUA maintains an association bank account with MyState Financial at the Hobart Branch. The bank account is operated primarily by internet banking. Four association members are currently signatories for this account:

• President: John Kristensen
• Vice President: Jemery Day
• Treasurer: Felix Kennedy
• Secretary:

A payment can only be made out of the account by cheque, and if two of these signatories approve the payment.

Universities continue to be a hotbed for recruitment. Universities are entitled to participate in the national University Games competition and regularly enter teams in local competitions and leagues. The TUA encourages the formation and affiliation of clubs and offers support to university clubs via [INSERT DETAILS]. Ultimate Frisbee clubs have been established and operate at the following Tasmanian universities:

• University of Tasmania – Hobart campus

Increasingly, the TUA runs training sessions for both school age students and teachers. An important element of these activities is that of accredited coaches. While it is not always possible to arrange an accredited coach for these sessions, where possible, an accredited coach is preferred.

The AFDA currently has two coaching qualifications recognised by the ASC:

• a Level One Coaching recognised under the National Coaching Accreditation Scheme; and
• an Ultimate Coaching Community Training Program for teaching primary school aged children as part of the Active After Schools Program.

The TUA currently has 3 accredited level one coaches. We also have 0 trained presenters who run level one coaching courses on a [INSERT TIME FRAME] monthly basis. A list of coaches and coaching presenters for Tasmania is available on the AFDA website at: http://www.afda.com/showcontent.php?page=coaching_profiles

Details of Leagues, Competitions and Gala Days held annually are set out in the Organisational Calendar at the end of this manual.

The TUA committee meet once a month. Monthly meetings last approximately two hours and open to all TUA members to attend. These meetings provide the chance to discuss the business of the Association face to face in a friendly environment. At each meeting the Secretary will take minutes, this will be a formal record of what takes place at each meeting including proposals and decisions. These minutes are published to the Association website for all members to view.

A general format for each meeting is as follows:

• Presidents welcome
• Review of previous minutes
• Review of outstanding agenda items
• Record any major correspondence (incoming and outgoing)
• Treasurer’s report
• Discussion of current agenda items
• Any other business
• President closes the meeting

As a committee member if you are unable to attend a meeting then please ensure you notify the Secretary with an apology prior to the meeting in question.

The TUA constitution makes the Executive Committee responsible for all matters regarding the management of the TUA and defines its constitutional responsibilities. The TUA committee has the power to exercise all the powers of the organisation except those powers that the Act or Constitution requires to be exercised in a General Meeting.

The TUA Executive Committee's rights and responsibilities are further defined by all of the current policies of the association.

The TUA committee should include and/or develop the following skills:

• finance
• accounting
• administration, particularly sports administration
• TUA committee experience
• administration of flying disc sports

The TUA Executive Committee must consist of 4 members. The following positions form the TUA Executive Committee:

• President
• Vice President
• Treasurer
• Secretary

The TUA Executive Committee may delegate numerous TUA responsibilities to non-executive members of the Association. Such positions must be conferred in writing, describing the responsibility and communicating this to the general membership. Delegated responsibility may be revoked, partly or wholly, by the Executive Committee in writing.

Sub-committee roles may consist of, but are not limited to:

• Media Officer
• University Coordinator
• Events Officer
• Disc Golf Coordinator
• Youth Development Officer
• High Performance Officer
• Coaching Coordinator
• Women’s Development Officer
• State Volunteer Officer

Job descriptions can be obtained from the Association websites’ download section under governance [INSERT]

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All insurance policies are held by the AFDA. These policies include:

• Public Liability Insurance $20,000,000
• Professional Indemnity Insurance
• Personal Accident Insurance

Additionally, the AFDA have in place the Members Compassionate Fund (MCF) which can assist injured players with out of pocket expenses. Note that the MCF is not an insurance scheme. In no way is the AFDA obliged to make any payment or a particular level of payment when a member has suffered a loss, but will do its best, with the capital available to the Fund, to alleviate financial hardship. The AFDA recommends that members take out private medical insurance or be prepared to use the public system in case of injury. No guarantee can be made that the MCF will cover any medical bills.

A more in depth look at the Insurance coverage on offer can be found in this document.

All insurance information regarding fee collection in regards to the Event Based Fee structure can be found on the AFDA website via the insurance link.

A guide to making a claim can be found here: http://www.afda.com/showcontent.php?page=claims_procedure

In unique situations certain positions cannot be filled volunteers. The (State FDA) recognises this and from time to time will authorise paid roles. These roles fall outside the regular expectations of committee members and involve specialised skills or inflexible time requirements. League Director (WA Examples) The WAFDA will advertise via the Association website for applicants for the position of League Director. This will be a paid position and the director will be responsible for the running of the Social and Perth Ultimate Leagues on Wednesday nights at UWA Sports Park.  The successful applicant should be a proactive and committed member of the Perth Ultimate community. The League Director job description is made available from the website and applicants can apply for the position via writing to the Executive Committee. Development Officer The Development Officer is responsible for the execution of the Western Australian Flying Disc Association’s (WAFDA) coaching development proposal to increase the number of qualified coaching staff in Western Australian Schools and the greater community. This position is advertised via the WAFDA website and applicants can apply for the position via writing to the Executive Committee. The Executive Committee will advertise an interview process and nominate a term of employment.

The TUA is committed to improving communication to our members, sponsors and stakeholders. The following methods are used to share vital information:

The TUA website (www.tasultimate.com) is our most powerful tool for members, general public, sponsors and stakeholders. The annual events calendar, committee contact details, articles relating to TUA activities, policies, information for schools, league fixtures, links to club websites, discussion forums and ordering discs can all be found on the Association website.

tas-ultimate tas-nats tas-women tua-admin

(WA Examples) Official Announcements The official mailing list (wafda-announce) is a LOW traffic / HIGH importance list. Typically this is a monthly update. Messages can only be posted by 2-3 WAFDA committee members. WAFDA Congress List This email alias (wafda-congress) is a group of past and present committee members, key club contacts and individuals who can be consulted on relevant WAFDA projects and policies. This extended group provides support to the official WAFDA committee. WA-Ultimate Yahoo List For general and social discussions (e.g. lost property, non WAFDA sanctioned social events). Members can subscribe to the WA Ultimate general discussion email list or browse the message archive.

Details for joining mailing lists can be obtained from the Association website.

When the minutes recorded at monthly meetings are passed as a true and accurate account, they will be available for download via the Associations’ website. Members can download these minutes and be kept informed of the committee’s decisions and actions.

Newsletters The WAFDA releases an Association quarterly newsletter. Articles are sourced from members and are collected by the Media Officer. Annual Report Each year the Executive Committee compiles an annual report. This report is an official document that describes the Associations operations and financial conditions. This report is shared with members, sponsors and stakeholders.

The TUA accepts and encourages the involvement of volunteers at all levels and within all appropriate programs and activities. Volunteers are an integral part of the TUA development and the Association will ensure all volunteers are well supported, providing them with a positive and enjoyable experience.

The TUA is committed to supporting the AFDA’s national Volunteer Management Program: REAP. Supporting this program will increase TUA members’ awareness of volunteers and their contributions. The program also aims to make volunteers feel valuable by acknowledging them and showing them appreciation.

Recruit, Educate, Acknowledge and Preserve.

Recruit       Engage and enlist volunteers.
Educate       Provide training and support for volunteers.	
Acknowledge   Recognise and reward volunteer contributions
Preserve      Retain and prolong volunteer involvement

The full version of the AFDA’s national Volunteer Management Program can be obtained from: http://www.afda.com/

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